Careers

You’re talented, clever and disciplined. We’re entrepreneurial, dedicated, and amplified by ideas. Could this be love?

We have three team positions currently open: CFO, Administrative Assistant to the CEO, and Event Coordinator. See below!

Title:                   Chief Financial Officer
Reports to:        COO
Status:               Exempt
Hours:               Part-Time (10-20hrs/week)
Date:                  November 26, 2018

Job Summary:

The Part-Time CFO acts as a strategic business partner to the senior management team; creating and managing both short- and long-term financial plans that align with and enable the strategic direction and growth of Halcyon.

Job Responsibilities:

  • Plans, develops, organizes, implements, directs and evaluates Halcyon’s fiscal function and performance, including the implementation of a financial dashboard which provides real-time reports and forecasts. 
  • Educating Halcyon staff on how to maximize use of the financial dashboard.
  • Works with the senior management team to create and monitor Halcyon’s financial roadmap, yearly financial objectives, and strategic and long-range business plans.  
  • Participates in pivotal financial decisions as they relate to strategic initiatives and operational models.
  • Develops, recommends and monitors operating/capital budgets.
  • Provides regular analysis and advice on performance variances in terms of costs, budgets, operations, policies and performance opportunities, including significant issues and changes in conditions.
  • Functions as Treasurer, conducts banking and insurance relations, leads financial compliance and filing with local and national regulators, and is Halcyon’s principal liaison with governmental/regulatory bodies.
  • Serves as the primary liaison to the Finance Committee of the Board. Oversees, in conjunction with the Finance Committee, Halcyon’s portfolio and financial initiatives.
  • Conducts QA/QC for Halcyon Controller’s outputs including external audits, financial reports, and statistics for periodic and annual financial statements,  ensuring financial reporting is accurate and error-free.
  • Researches and analyzes general economic, business and financial conditions and their impact on the Halcyon’s policies and operations.

Minimum Education Required:
BA/BS in Accounting or Finance. MBA or CPA preferred

Minimum Experience Required:
10 years+ in progressively responsible financial leadership roles using integrated automated systems. Minimum three years senior management experience including project management of a significant project.

Skills and Abilities:

  • Excellent knowledge of accounting, budgeting, strategic planning and financial evaluation techniques
  • Demonstrated managerial and leadership skills
  • Strong problem-solving skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
  • Proven ability to work collaboratively with others in a creative, fast-paced environment
  • Demonstrated diplomacy skills
  • Exceptional organizational and flexible multi-tasking skills; prioritization and efficiency a must
  • Team player with an optimistic, can-do approach and good sense of humor
  • Superb communication skills, both written and verbal
  • Computer literacy; spreadsheets and automated accounting systems competency
  • Embody Halcyon’s values; nimbleness, humility, risk-tolerance, nurturing, and optimism

To apply, submit send cover letter, resume, and salary requirement to inquiry@halcyonhouse.org

 


Title:                Administrative Assistant to CEO
Reports to:      CEO
Status:             Exempt
Date:               October 10, 2018

Summary:

Manage all scheduling requests for the CEO, provide office management support for Halcyon’s headquarters, and work closely with the Advancement Manager in upkeep of Halcyon’s database CRM on behalf of the CEO. Position requires a keen eye for detail and incredible organizational skills for an ever-changing business calendar and complex schedule. The Administrative Assistant will be engaged in every aspect of day-to-day life, making discretion and confidentiality vital. Incredible customer service skills are a must.

Job Responsibilities:

  • Manage and organize the CEO’s calendar including but not limited to: confirming meetings, travel/accommodations, sending meeting requests, invitations, etc.
  • Respond to meeting requests, determining when meetings should be reserved for the CEO or which Halcyon team member is most appropriate and facilitating connection
  • Assist Advancement Manager with the daily administration of Halcyon’s database CRM, EveryAction
  • Add CEO’s contacts to the database in a timely manner, with follow up notes as applicable
  • Prepare acknowledgement letters for signature and dissemination
  • Assist Director of Events with setting up onsite lunch meetings for the CEO
  • Greet and provide first-impression hospitality to guests
  • Work with IT Support on computer related issues for the CEO
  • Field incoming phone calls on behalf of Halcyon, redirect calls as appropriate
  • Manage and coordinate travel itineraries, both domestic and abroad, for CEO’s work-related travel
  • Serve as a gateway for the CEO
  • Support members of the Halcyon team with the annual Halcyon Awards Gala
  • Discuss and review, weekly scheduling priorities regarding key organizational and external players with CEO
  • Maintain collateral supplies
  • Maintain general inquiry e-mail daily
  • Manage office supplies inventory and general office management for Halcyon’s HQ
  • Collect and distribute physical mail 

Minimum Education Required:
Bachelor of Arts of Bachelor of Science degree

Minimum Experience Required:
At least one year experience as an administrative assistant; support of C-level executive experience preferred

Skills and Abilities:

  • Embody Halcyon’s values; nimbleness, humility, risk-tolerance, nurturing, and optimism.
  • Exceptional organizational and flexible multi-tasking skills; prioritization and efficiency a must
  • Team player with an optimistic, can-do approach and good sense of humor
  • Superb communication skills, both written and verbal
  • Excellent communication and grammatical skills for corresponding with high-level donors, sponsors, board members, educators, representative of city/state/federal entities, diplomatic corps, volunteers, and professional colleagues, press members, and the public
  • ​Proficient in PC and PC software; experience with Mac a plus
  • Experience working in database software (examples NEON, Every Action, Sales Force, etc.) a plus
  • Professional and approachable manner; use of utmost discretion at all times
  • Willingness to adapt to an ever-changing, often high-speed environment

To apply, please send cover letter, resume, and salary requirement addressed to Erin Knisley, COS at inquiry@halcyonhouse.org. Incomplete applications will not be considered.

 


Title:                           Event Coordinator
Reports To:                 Director of Events
Status:                         Exempt
Date:                            December 10, 2018

Summary:

Assist in the planning and execution of internal meetings including lunches, coffee breaks, and happy hours; and a diverse range of premier social events including founders’ dinners, board meetings, launch events, showcases, art events, our awards gala, and city-wide festival. 

Essential Responsibilities:

Planning

  • Order, distribute, and manage all event-related materials
  • Contribute to event concept building and theme development
  • Customize menus and drinks for events
  • Assist with all other event preparation, from inception, day-of execution, and event wrap-up (including thank-you cards, post financial reports, post event communications, debriefings, etc.)
  • Coordinate volunteers for the Halcyon Awards, By The People festival and other events
  • Produce Halcyon Awards Auction-related correspondence and follow-up.

Setup and Breakdown

  • Create floor plans
  • Do setup and breakdown of event spaces
  • Ensure event spaces are ready for tours and events

Administrative

  • Monitor incoming and outgoing invoices and follow up with accounting to ensure payment
  • Reconcile budgets for each event
  • Support the general administrative duties of the events team including organizing catering; coordinate with other departments around events requirements; and arrange travel
  • Maintain and organize the office's event storage rooms and implement an event inventory tracking process
  • Draft, update, and maintain event documents and databases
  • Other duties, as assigned

Minimum Education Required:
BA degree

Minimum Experience Required:  
Two years hospitality experience. Experience working with database software (examples NEON, Every Action, Sales Force, etc.) a plus.

Skills and Abilities:

  • Proven ability to communicate articulately, graciously, and persuasively
  • Solid written skills including grammar and punctuation
  • Attention to detail and strong organizational skills
  • Solid problem-solving skills including identifying and recommending solutions
  • Ability to work with multiple priorities and deadlines and to pitch in where needed
  • Proven ability to work collaboratively with others and independently to achieve common objectives, and good sense of humor
  • Good social skills for dealing with donors, sponsors, educators, representative of city/state/federal entities, diplomatic corps, volunteers, professional colleagues, and press
  • Thrive working in a fast-paced, dynamic, start-up environment
  • Love of learning and pride in resourcefulness
  • Embody Halcyon’s values:  nimbleness, humility, risk-tolerance, nurturing and optimism
  • Computer literate; proficiency with MS Word, Excel, PowerPoint and Outlook, and databases

SPECIAL CONSIDERATIONS:
Evening and weekend work will be necessary to appropriately staff events. Ability to lift 50 pounds.
 

To apply, submit send cover letter, resume, and salary requirement to inquiry@halcyonhouse.org