Program Coordinator, Halcyon Incubator

To apply, email your resume, cover letter, and salary requirement to

Title: Program Coordinator, Halcyon Incubator

Reports To: Program Director, Halcyon Incubator

About Halcyon

Halcyon fuels the entrepreneurs and artists whose ideas drive the world forward. Our signature programs are fellowships for early-stage social entrepreneurs and emerging civic-minded artists, designed to equip them with tools and relationships they need to achieve scalable, lasting impact in their fields. More broadly, we seek to mold the art and business worlds to be more inclusive, impact-oriented places. Since its founding as a 501(c)3 nonprofit organization in 2017, Halcyon has worked closely with entrepreneurs and artists to understand their ecosystems, identify their needs, and explore new programs and partnerships to meet those needs, with everything from a network of angel investors to By The People, an experimental platform for art events and exhibitions. Halcyon Incubator ventures have positively impacted 2,635,607 lives, created 1,802 jobs, and raised over $154M in funding.

Job Summary

The Program Coordinator supports the design and implementation of the programming for social entrepreneurs across the Incubator and Intensive programs. The position serves a key coordination role working with Halcyon Fellows, mentors, leadership coaches, advisors, and partners to create an environment where the Fellows can grow, and their ventures can mature to be successful. The Program Coordinator will play a large role in support the recruitment and selection of the Fellows and will work with the wider Halcyon team to support the measurement and evaluation of these programs.

Job Responsibilities

  • Incubator and Intensives Program Coordination
    • Support the planning and preparation of core programming for Fellows, including developing new ways to support the Fellows’ ventures, drafting outreach to programming partners, and coordinating activities with multiple stakeholders
    • Manage logistics of both in-person and online programming, creating seamless execution for the attendees, and provide timely follow-up to all programming
    • Monitor and strengthen the relationships between Fellows and mentors, advisors, leadership coaches, and partners
    • Provide individualized support to current Fellows by acting as a connector, confidant, and empathetic ear
    • Prepare, maintain, and present reports that are necessary to carry out departmental functions including periodic reports to management as necessary or requested
    • Provide ongoing support for post-residency Fellows and their ventures
    • Manage and streamline invitations and logistics for Halcyon Incubator and Intensive events
    • Design, conduct, and analyze surveys to assess program effectiveness and recommend changes to enhance the programming
    • Assist external communication partners by maintaining and updating the Halcyon Incubator social media accounts and drafting messages for public dissemination
    • Draft internal and external communications to update Halcyon’s community on the work of our programs
    • Attend startup community events to support Halcyon’s engagement in the startup community
  • Program Application and Selection
    • Support the design and implementation of a recruitment strategy to target the world’s most talented social entrepreneurs
    • Work with the communications team to develop a digital marketing strategy to reach new applicants for the program
    • Engage the Halcyon community to increase recruitment effectiveness
    • Grow a highly qualified applicant pool
    • Manage the application review and selection process
    • Ensure selection committee has the necessary information to review potential Fellows and meet Halcyon timelines
    • Craft communications publicly announcing new cohorts and/or successes of current and post-residency Fellows

Position Requirements

  • Bachelor’s degree preferred
  • Two years program and/or project experience with an incubator, startup, or entrepreneurial program

Skills Required

  • Enthusiasm for social entrepreneurship
  • Strong written and oral communication skills
  • Emotional intelligence and interpersonal skills, including the ability to connect with people from diverse backgrounds to engender trust
  • Attention to detail with reliable organizational skills to prevent details from slipping through the cracks
  • Polite persistence when following up with key stakeholders
  • Nimbleness to adapt to frequent changes in a fast-paced work environment
  • Proven ability to work collaboratively with others and independently to achieve common objectives, and a good sense of humor
  • Commitment to Diversity, Equity, Belonging, and Accessibility
  • Reliable work ethic to complete tasks
  • Time management competence to prioritize work projects and meet multiple deadlines
  • Embody Halcyon’s core values of nimbleness, humility, risk-tolerance, nurturing, and optimism
  • Familiarity with data analysis and management preferred
  • Computer skills including Microsoft Office, Google Docs, Google Sheets, Airtable

Special Requirements

  • Able to work on-site at Halcyon to facilitate programming
  • Able to work evenings or weekends as required by program responsibilities

To apply, email your resume, cover letter, and salary requirement to